Location: Divundu, Kavango East

Contract Type: Permanent, full-time

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About the role

Blue Berries Namibia operates a large-scale commercial blueberry production enterprise in the Kavango East Region. The farm runs a high volume of daily operational purchasing across agronomy, packaging, fuel, fleet, maintenance and consumables, and requires disciplined control over budget execution and supporting documentation.

The Procurement Officer is responsible for the full procurement cycle on the farm, from requisition and supplier negotiation through to purchase order processing in Xero, goods receipt, invoice matching and the filing of complete, audit-ready records. The role also carries responsibility for fleet administration, asset and office administration, and the financial administration that supports monthly reporting and VAT compliance. It is a hands-on position that combines commercial buying judgement with strong administrative accuracy.

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Key responsibilities

1. PROCUREMENT AND SUPPLIER MANAGEMENT

• Procure all farm operational items, agricultural inputs, packaging, consumables, spares, tools, protective clothing and general supplies against approved requisitions.
• Source and obtain competitive quotations, compare pricing and terms, and negotiate best value with local and regional suppliers.
• Act as the primary point of contact for local suppliers, managing day-to-day communication, order confirmations, lead times, deliveries and query resolution.
• Maintain the approved supplier database, supplier pricing schedules and supplier contact records.
• Follow up on outstanding orders and back-orders and keep operational departments informed of delivery timelines.
• Verify goods received against orders and delivery notes, and escalate shortages, damages and pricing variances.

2. PURCHASE ORDERS AND FINANCIAL ADMINISTRATION

• Process purchase orders in Xero accurately and timeously, ensuring correct coding, allocation and approval before commitment.
• Match supplier invoices to purchase orders and delivery notes and resolve discrepancies with suppliers before payment.
• Scan and index all invoices and delivery notes and submit the weekly pack to the group finance team.
• Compile VAT audit files and supporting documentation to the standard required by NamRA and the external auditors.
• Act as designated back-up user for the loading of payments on Standard Bank online banking, within the delegated authority framework.
• Support month-end by ensuring all purchase documentation is complete, filed and available to finance by the agreed cut-off.

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3. BUDGET EXECUTION AND COST CONTROL

• Execute purchasing within the approved farm operating and capital budgets, checking budget availability before committing spend.
• Track committed and actual spend by cost centre and flag potential overruns to management early.
• Identify cost-saving opportunities through consolidated ordering, alternative suppliers and improved order planning.
• Assist with the preparation of procurement input into the annual budget and periodic forecasts.

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4. FLEET AND FUEL ADMINISTRATION

• Allocate farm vehicles against requests received and maintain the vehicle allocation and usage records.
• Renew vehicle licence registrations (NATIS) before expiry and maintain the licensing register.
• Administer the Netstar vehicle tracking platform, including user access, monitoring and reporting.
• Administer the Blue Fuel system, fuel ordering, issuing, reconciliation of fuel usage and reporting on consumption by vehicle and cost centre.
• Coordinate vehicle servicing, repairs and roadworthiness requirements with the relevant service providers.

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5. ASSETS, OFFICE AND EQUIPMENT ADMINISTRATION

• Organise and maintain accurate and retrievable records of all farm assets, including the fixed asset register and asset movement records.
• Order and control office stationery, consumables and manage stock levels of frequently used items.
• Arrange repairs and maintenance for office equipment (laptops, printers, network hardware and similar) and track items away for repair.
• Maintain the filing system for procurement, fleet and asset documentation.

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6. EVENT AND VISITOR LOGISTICS SUPPORT

• Procure catering, materials and services required for office occasions within the approved budget.

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Minimum requirements

• Grade 12 (NSSC) with mathematics or accounting.
• A diploma (NQF Level 6) or degree (NQFLevel 7) in Purchasing / Supply Chain Management / Logistics / Business Administration or Accounting.
• Three to five years' experience in a procurement, buying or purchasing administration role.
• Practical experience of processing purchase orders and supplier invoices in an accounting system; Xero experience is a strong advantage.
• Sound working knowledge of VAT and the documentation required for a VAT audit file.
• Advanced Microsoft Excel and genera lcomputer literacy.
• Valid Code B (or higher) driver's licence.
• Namibian citizenship or a valid work permit for Namibia.
• Willingness to live and work in a remote farm environment in the Kavango East Region.

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Advantageous

• Experience in agriculture, horticulture or another primary production environment.
• Exposure to fleet administration, NATIS licensing and fuel management systems.
• Experience with fixed asset registers and stock or inventory control.
• Working knowledge of Afrikaans, Rukavango in addition to English.

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Key competencies

• High level of accuracy and attention to detail.
• Strong administrative discipline and record keeping.
• Commercial judgement and negotiationability.
• Integrity and sound ethical conduct in handling suppliers and company funds.
• Ability to prioritise and work under pressure during harvest season.
• Clear written and verbal communication in English.
• Problem-solving and follow-through without supervision.
• Team orientation and willingness to support across departments.

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Note on integrity and  control. This position holds delegated purchasing authority and back-up access to the company's banking platform. The successful candidate will be subject to reference, criminal and credit checks, and will be required to comply at all times with the company's procurement policy, delegation of authority and segregation of duties framework.

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How to apply

Submit a comprehensive curriculum vitae, certified copies of qualifications and identity document, driver’s licence, and contactable references to hello@namibiaberries.com with the subject line “Procurement Officer — NB/PROC/2026” by 07 September 2026.

Only shortlisted candidates will be contacted. If you have not received a response within 30 days of the closing date, please consider your application unsuccessful.

Blue Berries Namibia (Pty) Ltd is an equal opportunity employer; preference will be given to Namibian citizens and to persons from designated groups in accordance with the Affirmative Action (Employment) Act, 1998. By submitting an application, you consent to the verification of the information provided and to the processing of your personal information for recruitment purposes.

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